List of Microsoft Outlook Shortcuts
Learn Microsoft Outlook Shortcuts for Windows & Mac
Most used Microsoft Outlook Shortcuts
| Action |
Outlook Shortcuts Windows |
Oulook Shortcuts Mac |
| Copy |
Ctrl + C |
Command + C |
| Paste |
Ctrl + V |
Command + V |
| Cut |
Ctrl + X |
Command + X |
| Undo |
Ctrl + Z |
Command + Z |
| Print |
Ctrl + P |
Command + P |
| Save |
Ctrl + S |
Command + S |
| Save and close |
Alt + S |
Option + S |
| Save as |
F12 |
F12 |
| Delete an item |
Ctrl + D |
Command + D |
| Add bullets |
Ctrl + Shift + L |
Command + Shift + L |
| Bold |
Ctrl + B |
Command + B |
| Italic |
Ctrl + I |
Command + I |
| Underline |
Ctrl + U |
Command + U |
| Insert a hyperlink |
Ctrl + K |
Command + K |
| Left align text |
Ctrl + L |
Command + L |
| Center align text |
Ctrl + E |
Command + E |
| Right align text |
Ctrl + R |
Command + R |
| Switch case |
Shift + F3 |
Shift + F3 |
| Increase font size |
Ctrl + ] |
Command + ] |
| Decrease font size |
Ctrl + [ |
Command + [ |
| Check spelling |
F7 |
F7 |
| Forward |
Ctrl + F |
Command + F |
| Display the Font dialog box |
Ctrl + Shift + P |
Command + Shift + P |
| Find a message or other item |
Ctrl + E |
Command + E |
| Use Advanced Find |
Ctrl + Shift + F |
Command + Shift + F |
| Find a contact or other item |
F3 |
F3 |
| Select all contacts |
Ctrl + A |
Command + A |
Email Shortcuts
| Action |
Windows Shortcuts |
Mac Shortcuts |
| Switch to Inbox |
Ctrl + Shift + I |
Command + Shift + I |
| Switch to Outbox |
Ctrl + Shift + O |
Command + Shift + O |
| Send |
Alt + S |
Option + S |
| Reply to a message |
Ctrl + R |
Command + R |
| Reply all to a message |
Ctrl + Shift + R |
Command + Shift + R |
| Forward a message |
Ctrl + F |
Command + F |
| Mark a message as not junk |
Ctrl + Alt + J |
Command + Option + J |
| Check for new messages |
F9 |
F9 |
| Open the Address Book |
Ctrl + Shift + B |
Command + Shift + B |
| Add a Quick Flag to an unopened message |
Insert key |
Insert key |
| Mark as unread |
Ctrl + U |
Command + U |
Navigation Shortcuts
| Action |
Windows Shortcuts |
Mac Shortcuts |
| Switch to Mail |
Ctrl + 1 |
Command + 1 |
| Switch to Calendar |
Ctrl + 2 |
Command + 2 |
| Switch to Contacts |
Ctrl + 3 |
Command + 3 |
| Switch to Tasks |
Ctrl + 4 |
Command + 4 |
| Switch to Notes |
Ctrl + 5 |
Command + 5 |
| Switch to Folder List in Navigation Pane |
Ctrl + 6 |
Command + 6 |
| Switch to next message |
Ctrl + Period |
Command + Period |
| Switch to previous message |
Ctrl + , |
Command + , |
| Go to a different folder |
Ctrl + Y |
Command + Y |
Create an item or file Shortcuts
| Action |
Windows Shortcuts |
Mac Shortcuts |
| Create an appointment |
Ctrl + Shift + A |
Command + Shift + A |
| Create a contact |
Ctrl + Shift + C |
Command + Shift + C |
| Create a distribution list |
Ctrl + Shift + L |
Command + Shift + L |
| Create a folder |
Ctrl + Shift + E |
Command + Shift + E |
| Create a Journal entry |
Ctrl + Shift + J |
Command + Shift + J |
| Create a meeting request |
Ctrl + Shift + Q |
Command + Shift + Q |
| Create a message |
Ctrl + Shift + M |
Command + Shift + M |
| Create a note |
Ctrl + Shift + N |
Command + Shift + N |
| Create a task |
Ctrl + Shift + K |
Command + Shift + K |
Tasks Shortcuts
| Action |
Windows Shortcuts |
Mac Shortcuts |
| Show or hide the To-Do Bar |
Alt + F2 |
Option + F2 |
| Accept a task request |
Alt + C |
Option + C |
| Decline a task request |
Alt + D |
Option + D |
Download Microsoft Outlook Shortcuts PDF for Win & Mac
Download Microsoft Outlook Shortcuts PDF
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