Familiarising yourself with the Microsoft Outlook Shortcuts will definitely pay you off. When you see a breeze or piles of emails piling in your inbox, you can start to feel a bit loaded. Sorting through those piles of emails all day using the mouse is the last thing that you would need to be done.
Download Microsoft Outlook Shortcuts PDF
Table of Contents
Hence, this is where the below list of Microsoft Outlook Shortcuts will come to the rescue. Download the Microsoft Outlook Shortcuts list in the form of a PDF. You will be amazed at how effective and productive shortcuts can be if you learn to use them to their full potential.
Most used Microsoft Outlook Shortcuts
| Action | Outlook Shortcuts Windows | Outlook Shortcuts Mac |
|---|---|---|
| Copy | Ctrl + C | Command + C |
| Paste | Ctrl + V | Command + V |
| Cut | Ctrl + X | Command + X |
| Undo | Ctrl + Z | Command + Z |
| Ctrl + P | Command + P | |
| Save | Ctrl + S | Command + S |
| Save and close | Alt + S | Option + S |
| Save as | F12 | F12 |
| Delete an item | Ctrl + D | Command + D |
| Add bullets | Ctrl + Shift + L | Command + Shift + L |
| Bold | Ctrl + B | Command + B |
| Italic | Ctrl + I | Command + I |
| Underline | Ctrl + U | Command + U |
| Insert a hyperlink | Ctrl + K | Command + K |
| Left align text | Ctrl + L | Command + L |
| Center align text | Ctrl + E | Command + E |
| Right align text | Ctrl + R | Command + R |
| Switch case | Shift + F3 | Shift + F3 |
| Increase font size | Ctrl + ] | Command + ] |
| Decrease font size | Ctrl + [ | Command + [ |
| Check spelling | F7 | F7 |
| Forward | Ctrl + F | Command + F |
| Display the Font dialog box | Ctrl + Shift + P | Command + Shift + P |
| Find a message or other item | Ctrl + E | Command + E |
| Use Advanced Find | Ctrl + Shift + F | Command + Shift + F |
| Find a contact or other item | F3 | F3 |
| Select all contacts | Ctrl + A | Command + A |
Read More: 160 Logic Pro X Shortcuts for Mac
Email Shortcuts
| Action | MS Outlook Shortcuts Windows | MS Outlook Shortcuts Mac |
|---|---|---|
| Switch to Inbox | Ctrl + Shift + I | Command + Shift + I |
| Switch to Outbox | Ctrl + Shift + O | Command + Shift + O |
| Send | Alt + S | Option + S |
| Reply to a message | Ctrl + R | Command + R |
| Reply all to a message | Ctrl + Shift + R | Command + Shift + R |
| Forward a message | Ctrl + F | Command + F |
| Mark a message as not junk | Ctrl + Alt + J | Command + Option + J |
| Check for new messages | F9 | F9 |
| Open the Address Book | Ctrl + Shift + B | Command + Shift + B |
| Add a Quick Flag to an unopened message | Insert key | Insert key |
| Mark as unread | Ctrl + U | Command + U |
| Action | MS Outlook Shortcuts Windows | MS Outlook Shortcuts Mac |
|---|---|---|
| Switch to Mail | Ctrl + 1 | Command + 1 |
| Switch to Calendar | Ctrl + 2 | Command + 2 |
| Switch to Contacts | Ctrl + 3 | Command + 3 |
| Switch to Tasks | Ctrl + 4 | Command + 4 |
| Switch to Notes | Ctrl + 5 | Command + 5 |
| Switch to Folder List in Navigation Pane | Ctrl + 6 | Command + 6 |
| Switch to the next message | Ctrl + Period | Command + Period |
| Switch to the previous message | Ctrl + , | Command + , |
| Go to a different folder | Ctrl + Y | Command + Y |
Read More: What is the Ctrl S Keyboard Shortcut for?
Create an item or file Shortcuts
| Action | MS Outlook Shortcuts Windows | MS Outlook Shortcuts Mac |
|---|---|---|
| Create an appointment | Ctrl + Shift + A | Command + Shift + A |
| Create a contact | Ctrl + Shift + C | Command + Shift + C |
| Create a distribution list | Ctrl + Shift + L | Command + Shift + L |
| Create a folder | Ctrl + Shift + E | Command + Shift + E |
| Create a Journal entry | Ctrl + Shift + J | Command + Shift + J |
| Create a meeting request | Ctrl + Shift + Q | Command + Shift + Q |
| Create a message | Ctrl + Shift + M | Command + Shift + M |
| Create a note | Ctrl + Shift + N | Command + Shift + N |
| Create a task | Ctrl + Shift + K | Command + Shift + K |
Tasks Shortcuts
| Action | Outlook Shortcut keys Windows | Outlook Shortcut keys Mac |
|---|---|---|
| Show or hide the To-Do Bar | Alt + F2 | Option + F2 |
| Accept a task request | Alt + C | Option + C |
| Decline a task request | Alt + D | Option + D |
For years, email has become one of the standard means of communication. However, Outlook is enjoyable when small businesses or enterprises use it. Large businesses and enterprises use Gmail/Google Workspace to manage a large chunk of email. Gmail/Google Workspace is considered the best alternative to Microsoft Outlook. Read up on the Gmail Shortcuts list.
FAQs
How do I create a new email using shortcuts in Outlook?
To create a new email in Outlook, you can use the following shortcut: Ctrl + Shift + M
Can I send or receive emails using shortcut keys in Outlook?
Yes, you can send and receive emails in Outlook using the following shortcuts: Send/Receive All Folders: F9, Send: Ctrl + Enter, Receive: Ctrl + M
Can I mark emails as read or unread using shortcut keys in Outlook?
Yes, you can mark emails as read or unread in Outlook using the following shortcuts: Mark as Read: Ctrl + Q, Mark as Unread: Ctrl + U
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