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60 Microsoft Outlook Shortcuts for Windows & Mac

List of Microsoft Outlook Shortcuts

Learn Microsoft Outlook Shortcuts for Windows & Mac

Most used Microsoft Outlook Shortcuts

Action Outlook Shortcuts Windows Oulook Shortcuts Mac
Copy Ctrl + C Command + C
Paste Ctrl + V Command + V
Cut Ctrl + X Command + X
Undo Ctrl + Z Command + Z
Print Ctrl + P Command + P
Save Ctrl + S Command + S
Save and close Alt + S Option + S
Save as F12 F12
Delete an item Ctrl + D Command + D
Add bullets Ctrl + Shift + L Command + Shift + L
Bold Ctrl + B Command + B
Italic Ctrl + I Command + I
Underline Ctrl + U Command + U
Insert a hyperlink Ctrl + K Command + K
Left align text Ctrl + L Command + L
Center align text Ctrl + E Command + E
Right align text Ctrl + R Command + R
Switch case Shift + F3 Shift + F3
Increase font size Ctrl + ] Command + ]
Decrease font size Ctrl + [ Command + [
Check spelling F7 F7
Forward Ctrl + F Command + F
Display the Font dialog box Ctrl + Shift + P Command + Shift + P
Find a message or other item Ctrl + E Command + E
Use Advanced Find Ctrl + Shift + F Command + Shift + F
Find a contact or other item F3 F3
Select all contacts Ctrl + A Command + A

Email Shortcuts

Action Windows Shortcuts Mac Shortcuts
Switch to Inbox Ctrl + Shift + I Command + Shift + I
Switch to Outbox Ctrl + Shift + O Command + Shift + O
Send Alt + S Option + S
Reply to a message Ctrl + R Command + R
Reply all to a message Ctrl + Shift + R Command + Shift + R
Forward a message Ctrl + F Command + F
Mark a message as not junk Ctrl + Alt + J Command + Option + J
Check for new messages F9 F9
Open the Address Book Ctrl + Shift + B Command + Shift + B
Add a Quick Flag to an unopened message Insert key Insert key
Mark as unread Ctrl + U Command + U

Navigation Shortcuts

Action Windows Shortcuts Mac Shortcuts
Switch to Mail Ctrl + 1 Command + 1
Switch to Calendar Ctrl + 2 Command + 2
Switch to Contacts Ctrl + 3 Command + 3
Switch to Tasks Ctrl + 4 Command + 4
Switch to Notes Ctrl + 5 Command + 5
Switch to Folder List in Navigation Pane Ctrl + 6 Command + 6
Switch to next message Ctrl + Period Command + Period
Switch to previous message Ctrl + , Command + ,
Go to a different folder Ctrl + Y Command + Y

Create an item or file Shortcuts

Action Windows Shortcuts Mac Shortcuts
Create an appointment Ctrl + Shift + A Command + Shift + A
Create a contact Ctrl + Shift + C Command + Shift + C
Create a distribution list Ctrl + Shift + L Command + Shift + L
Create a folder Ctrl + Shift + E Command + Shift + E
Create a Journal entry Ctrl + Shift + J Command + Shift + J
Create a meeting request Ctrl + Shift + Q Command + Shift + Q
Create a message Ctrl + Shift + M Command + Shift + M
Create a note Ctrl + Shift + N Command + Shift + N
Create a task Ctrl + Shift + K Command + Shift + K

Tasks Shortcuts

Action Windows Shortcuts Mac Shortcuts
Show or hide the To-Do Bar Alt + F2 Option + F2
Accept a task request Alt + C Option + C
Decline a task request Alt + D Option + D

Download Microsoft Outlook Shortcuts PDF for Win & Mac

Download Microsoft Outlook Shortcuts PDF

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