60 Microsoft Outlook Keyboard Shortcuts

for Windows & Mac

Familiarising yourself with the Microsoft Outlook Shortcuts will definitely pay you off. When you see a breeze or piles of emails piling in your inbox, you can start to feel a bit loaded. Sorting through those piles of emails all day using the mouse is the last thing that you would need to be done.

Download Microsoft Outlook Shortcuts PDF

Hence, this is where the below list of Microsoft Outlook Shortcuts will come to the rescue. Download the Microsoft Outlook Shortcuts list in the form of a PDF. You will be amazed at how effective and productive shortcuts can be if you learn to use them to their full potential.

Most used Microsoft Outlook Shortcuts

Action Outlook Shortcuts Windows Outlook Shortcuts Mac
Copy Ctrl + C Command + C
Paste Ctrl + V Command + V
Cut Ctrl + X Command + X
Undo Ctrl + Z Command + Z
Print Ctrl + P Command + P
Save Ctrl + S Command + S
Save and close Alt + S Option + S
Save as F12 F12
Delete an item Ctrl + D Command + D
Add bullets Ctrl + Shift + L Command + Shift + L
Bold Ctrl + B Command + B
Italic Ctrl + I Command + I
Underline Ctrl + U Command + U
Insert a hyperlink Ctrl + K Command + K
Left align text Ctrl + L Command + L
Center align text Ctrl + E Command + E
Right align text Ctrl + R Command + R
Switch case Shift + F3 Shift + F3
Increase font size Ctrl + ] Command + ]
Decrease font size Ctrl + [ Command + [
Check spelling F7 F7
Forward Ctrl + F Command + F
Display the Font dialog box Ctrl + Shift + P Command + Shift + P
Find a message or other item Ctrl + E Command + E
Use Advanced Find Ctrl + Shift + F Command + Shift + F
Find a contact or other item F3 F3
Select all contacts Ctrl + A Command + A

Read More: 160 Logic Pro X Shortcuts for Mac

Email Shortcuts

Action MS Outlook Shortcuts Windows MS Outlook Shortcuts Mac
Switch to Inbox Ctrl + Shift + I Command + Shift + I
Switch to Outbox Ctrl + Shift + O Command + Shift + O
Send Alt + S Option + S
Reply to a message Ctrl + R Command + R
Reply all to a message Ctrl + Shift + R Command + Shift + R
Forward a message Ctrl + F Command + F
Mark a message as not junk Ctrl + Alt + J Command + Option + J
Check for new messages F9 F9
Open the Address Book Ctrl + Shift + B Command + Shift + B
Add a Quick Flag to an unopened message Insert key Insert key
Mark as unread Ctrl + U Command + U

Navigation Shortcuts

Action MS Outlook Shortcuts Windows MS Outlook Shortcuts Mac
Switch to Mail Ctrl + 1 Command + 1
Switch to Calendar Ctrl + 2 Command + 2
Switch to Contacts Ctrl + 3 Command + 3
Switch to Tasks Ctrl + 4 Command + 4
Switch to Notes Ctrl + 5 Command + 5
Switch to Folder List in Navigation Pane Ctrl + 6 Command + 6
Switch to the next message Ctrl + Period Command + Period
Switch to the previous message Ctrl + , Command + ,
Go to a different folder Ctrl + Y Command + Y

Read More: What is the Ctrl S Keyboard Shortcut for?

Create an item or file Shortcuts

Action MS Outlook Shortcuts Windows MS Outlook Shortcuts Mac
Create an appointment Ctrl + Shift + A Command + Shift + A
Create a contact Ctrl + Shift + C Command + Shift + C
Create a distribution list Ctrl + Shift + L Command + Shift + L
Create a folder Ctrl + Shift + E Command + Shift + E
Create a Journal entry Ctrl + Shift + J Command + Shift + J
Create a meeting request Ctrl + Shift + Q Command + Shift + Q
Create a message Ctrl + Shift + M Command + Shift + M
Create a note Ctrl + Shift + N Command + Shift + N
Create a task Ctrl + Shift + K Command + Shift + K

Tasks Shortcuts

Action Outlook Shortcut keys Windows Outlook Shortcut keys Mac
Show or hide the To-Do Bar Alt + F2 Option + F2
Accept a task request Alt + C Option + C
Decline a task request Alt + D Option + D

For years, email has become one of the standard means of communication. However, Outlook is enjoyable when small businesses or enterprises use it. Large businesses and enterprises use Gmail/Google Workspace to manage a large chunk of email. Gmail/Google Workspace is considered the best alternative to Microsoft Outlook. Read up on the Gmail Shortcuts list.


How do I create a new email using shortcuts in Outlook?

To create a new email in Outlook, you can use the following shortcut: Ctrl + Shift + M

Can I send or receive emails using shortcut keys in Outlook?

Yes, you can send and receive emails in Outlook using the following shortcuts: Send/Receive All Folders: F9, Send: Ctrl + Enter, Receive: Ctrl + M

Can I mark emails as read or unread using shortcut keys in Outlook?

Yes, you can mark emails as read or unread in Outlook using the following shortcuts: Mark as Read: Ctrl + Q, Mark as Unread: Ctrl + U


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