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60 Microsoft Outlook Keyboard Shortcuts

Familiarizing yourself with Microsoft Outlook shortcuts will pay off. When you’re faced with a deluge of emails flooding your inbox, you can start to feel overwhelmed. Spending all day sorting through those emails with a mouse is the last thing you need.

Download Microsoft Outlook Shortcuts PDF

That’s where the list of Microsoft Outlook shortcuts below comes to the rescue. Download the Microsoft Outlook shortcuts list in PDF format. You’ll be amazed at how effective and productive shortcuts can be when you learn to use them to their full potential.

Most used Microsoft Outlook Shortcuts

Action Outlook Shortcuts Windows Outlook Shortcuts Mac
Copy Ctrl + C Command + C
Paste Ctrl + V Command + V
Cut Ctrl + X Command + X
Undo Ctrl + Z Command + Z
Print Ctrl + P Command + P
Save Ctrl + S Command + S
Save and close Alt + S Option + S
Save as F12 F12
Delete an item Ctrl + D Command + D
Add bullets Ctrl + Shift + L Command + Shift + L
Bold Ctrl + B Command + B
Italic Ctrl + I Command + I
Underline Ctrl + U Command + U
Insert a hyperlink Ctrl + K Command + K
Left align text Ctrl + L Command + L
Center align text Ctrl + E Command + E
Right align text Ctrl + R Command + R
Switch case Shift + F3 Shift + F3
Increase font size Ctrl + ] Command + ]
Decrease font size Ctrl + [ Command + [
Check spelling F7 F7
Forward Ctrl + F Command + F
Display the Font dialog box Ctrl + Shift + P Command + Shift + P
Find a message or other item Ctrl + E Command + E
Use Advanced Find Ctrl + Shift + F Command + Shift + F
Find a contact or other item F3 F3
Select all contacts Ctrl + A Command + A

Similar Programs: eM Client Keyboard Shortcuts

Email Shortcuts

Action MS Outlook Shortcuts Windows MS Outlook Shortcuts Mac
Switch to Inbox Ctrl + Shift + I Command + Shift + I
Switch to Outbox Ctrl + Shift + O Command + Shift + O
Send Alt + S Option + S
Reply to a message Ctrl + R Command + R
Reply all to a message Ctrl + Shift + R Command + Shift + R
Forward a message Ctrl + F Command + F
Mark a message as not junk Ctrl + Alt + J Command + Option + J
Check for new messages F9 F9
Open the Address Book Ctrl + Shift + B Command + Shift + B
Add a Quick Flag to an unopened message Insert key Insert key
Mark as unread Ctrl + U Command + U

Navigation Shortcuts

Action MS Outlook Shortcuts Windows MS Outlook Shortcuts Mac
Switch to Mail Ctrl + 1 Command + 1
Switch to Calendar Ctrl + 2 Command + 2
Switch to Contacts Ctrl + 3 Command + 3
Switch to Tasks Ctrl + 4 Command + 4
Switch to Notes Ctrl + 5 Command + 5
Switch to Folder List in Navigation Pane Ctrl + 6 Command + 6
Switch to the next message Ctrl + Period Command + Period
Switch to the previous message Ctrl + , Command + ,
Go to a different folder Ctrl + Y Command + Y

Similar Programs: Thunderbird Keyboard Shortcuts

Create an item or file Shortcuts

Action MS Outlook Shortcuts Windows MS Outlook Shortcuts Mac
Create an appointment Ctrl + Shift + A Command + Shift + A
Create a contact Ctrl + Shift + C Command + Shift + C
Create a distribution list Ctrl + Shift + L Command + Shift + L
Create a folder Ctrl + Shift + E Command + Shift + E
Create a Journal entry Ctrl + Shift + J Command + Shift + J
Create a meeting request Ctrl + Shift + Q Command + Shift + Q
Create a message Ctrl + Shift + M Command + Shift + M
Create a note Ctrl + Shift + N Command + Shift + N
Create a task Ctrl + Shift + K Command + Shift + K

Tasks Shortcuts

Action Outlook Shortcut keys Windows Outlook Shortcut keys Mac
Show or hide the To-Do Bar Alt + F2 Option + F2
Accept a task request Alt + C Option + C
Decline a task request Alt + D Option + D

For years, email has become one of the standard means of communication. However, Outlook is more popular among small businesses or enterprises. Large businesses and enterprises tend to use Gmail/Google Workspace to manage a large volume of email. Gmail/Google Workspace is considered the best alternative to Microsoft Outlook. Take a look at the Gmail shortcuts list.



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