In today’s world, it is necessary to increase your productivity by invoking commands with a few keyboard shortcuts. MS Word has listed a number of MS Word shortcut keys to help you perform various tasks without lifting your palm for the mouse and enhance your workflow. Attractive and effective are two efficient factors to be considered while working on the document.
Download MS Word Shortcut keys PDF
Table of Contents
MS Word Shortcut Keys has helped almost each of us in making assignments, drafting an article, making a resume, and much more. Let’s have a look at the plethora of MS Word Shortcut keys for various circumstances. It will definitely save you time and effort to a great extent. Download the MS Word Shortcut keys list in the form of a PDF.
Most used MS Word Shortcut keys
| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Copy text or object | Ctrl + C | Command + C |
| Paste selected text or object | Ctrl + V | Command + V |
| Cut text or object | Ctrl + X | Command + X |
| Undo the last action | Ctrl + Z | Command + Z |
| Redo the last action | Ctrl + Y | Command + Y |
| Copy text format | Ctrl + Shift + C | Command + Shift + C |
| Paste text format | Ctrl + Shift + V | Command + Shift + V |
| Paste and keep source formatting | Ctrl + V, then Ctrl, then K | Command + V, then Command, then K |
| Paste and keep text only | Ctrl + V, then Ctrl, then T | Command + V, then Command, then T |
| Create a new document | Ctrl + N | Command + N |
| Open Document | Ctrl + O | Command + O |
| Open recent file | Alt then F, R | Option then F, R |
| Close document | Ctrl + W | Command + W |
| Save document | Ctrl + S | Command + S |
| Save document as | F12 | F12 |
| Print document | Ctrl + P | Command + P |
| Show or Hide the Ribbon | Ctrl + F1 | Command + F1 |
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Text Formatting Shortcuts
| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Copy formatting | Ctrl + Shift + C | Command + Shift + C |
| Paste Formatting | Ctrl + Shift + V | Command + Shift + V |
| Increase font size by one value | Ctrl + Shift + > | Command + Shift + > |
| Decrease font size by one value | Ctrl + Shift + < | Command + Shift + < |
| Change between all case | Shift + F3 | Shift + F3 |
| Apply and Remove subscript | Ctrl + = | Command + = |
| Apply and Remove Superscript | Ctrl + Shift + = | Command + Shift + = |
| Apply and Remove Bold | Ctrl + B | Command + B |
| Apply and Remove Italic | Ctrl + I | Command + I |
| Apply and Remove Underline | Ctrl + U | Command + U |
| Apply and Remove double-underline | Ctrl + Shift + D | Command + Shift + D |
| Apply and Remove words underlining | Ctrl + Shift + W | Command + Shift + W |
| Apply and Remove Big Capitals | Ctrl + Shift + A | Command + Shift + A |
| Apply and Remove Small Capitals | Ctrl + Shift + K | Command + Shift + K |
| Apply strike-through formatting | Alt + H, then 4 | Option + H, then 4 |
| Apply and Remove Highlight text feature | Alt + Ctrl + H | Option + Command + H |
| Reveal Formatting | Shift + F1 | Shift + F1 |
| Open the Font dialogue box | Ctrl + D | Command + D |
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Paragraph Formatting Shortcuts
| Action | Word Shortcuts Windows | Word Shortcuts Mac |
|---|---|---|
| Right align paragraph | Ctrl + R | Command + R |
| Left align paragraph | Ctrl + L | Command + L |
| Center align paragraph | Ctrl + E | Command + E |
| Justify align paragraph | Ctrl + J | Command + J |
| Set line spacing to single space | Ctrl + 1 | Command + 1 |
| Set line spacing to double space | Ctrl + 2 | Command + 2 |
| Set line spacing to 1.5 | Ctrl + 5 | Command + 5 |
| Apply Heading 1 style | Ctrl + Alt + 1 | Command + Option + 1 |
| Apply Heading 2 style | Ctrl + Alt + 2 | Command + Option + 2 |
| Apply Heading 3 style | Ctrl + Alt + 3 | Command + Option + 3 |
| Apply Normal Style | Ctrl + Shift + N | Command + Shift + N |
| Open apply styles task pane | Ctrl + Shift + S | Command + Shift + S |
| Open or Close styles task pane | Ctrl + Alt + Shift + S | Command + Option + Shift + S |
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Find & Replace Shortcuts
| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Open Search menu | Ctrl + F | Command + F |
| Open find and replace window | Ctrl + H | Command + H |
| Closed Find and Replace window | Esc | Esc |
| Repeat the last find after closing find the window | Shift + F4 | Shift + F4 |
Insert special characters Shortcuts
| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Insert Copyright symbol | Alt + Ctrl + C | Option + Command + C |
| Insert Trademark symbol | Alt + Ctrl + T | Option + Command + T |
| Insert Registered Trademark symbol | Alt + Ctrl + R | Option + Command + R |
| Insert Euro currency symbol | Alt + Ctrl + E | Option + Command + E |
| Insert horizontal ellipsis | Alt + Ctrl + . | Option + Command + . |
| Insert Em dash | Alt + Ctrl + – | Option + Command + – |
| Insert Footnote | Alt + Ctrl + F | Option + Command + F |
| Insert an Endnote | Alt + Ctrl + D | Option + Command + D |
| Insert Citation Mark | Alt + Shift + I | Option + Shift + I |
| Insert Index Mark | Alt + Shift + X | Option + Shift + X |
| Insert Page Break | Ctrl + Enter | Command + Return |
| Insert column break | Ctrl + Shift + Enter | Command + Shift + Return |
| Insert Non-breaking space | Ctrl + Shift + Spacebar | Command + Shift + Spacebar |
| Insert Non-Breaking Hyphen | Ctrl + Shift + – | Command + Shift + – |
| Insert Hyphen | Ctrl + – | Command + – |
| Insert Symbol | Alt, N, U | Option, N, U |
| Insert a Hyperlink | Ctrl + K | Command + K |
| Insert Paragraph Break | Enter | Return |
| Insert line break without breaking the paragraph | Shift + Enter | Shift + Return |
| Insert Current Date | Alt + Shift + D | Option + Shift + D |
| Insert Page number | Alt + Shift + P | Option + Shift + P |
| Insert Current Time | Alt + Shift + T | Option + Shift + T |
| Insert Table of Content | Alt + Shift + O | Option + Shift + O |
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| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Jump one character to the right | Right Arrow key | Right Arrow key |
| Jump one character to the left | Left Arrow key | Left Arrow key |
| Jump one word to the right | Ctrl + Right Arrow key | Command + Right Arrow key |
| Jump one word to the left | Ctrl + Left Arrow key | Command + Left Arrow key |
| Jump one line up | Up Arrow key | Up Arrow key |
| Jump one line down | Down Arrow key | Down Arrow key |
| Jump one paragraph up | Ctrl + Up Arrow key | Command + Up Arrow key |
| Jump one paragraph down | Ctrl + Down Arrow key | Command + Down Arrow key |
| Jump to the beginning of a line | Home key | Home key |
| Jump to the end of a line | End key | End key |
| Jump one screen up | Page Up key | Page Up key |
| Jump one screen down | Page Down key | Page Down key |
| Move to the beginning of the previous page | Ctrl + Page Up key | Command + Page Up key |
| Move to the beginning of the next page | Ctrl + Page Down key | Command + Page Down key |
| Jump to the bottom of the visible window | Ctrl + Alt + Page Up key | Command + Option + Page Up key |
| Jump to the top of the visible window | Ctrl + Alt + Page Down key | Command + Option + Page Down key |
| Jump to the start of the document | Ctrl + Home key | Command + Home key |
| Jump to the end of the document | Ctrl + End key | Command + End key |
| Go to a page, bookmark, comment, etc. | Ctrl + G or F5 | Command + G or F5 |
| Go to the last change or revision | Shift + F5 | Shift + F5 |
| Set and edit bookmarks | Ctrl + Shift + F5 | Command + Shift + F5 |
| Go back to the previously edited location in a document | Ctrl + Alt + Z | Command + Option + Z |
Extend Selection Shortcuts
| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Select entire document | Ctrl + A | Command + A |
| Extend the selection of one character to the right | Shift + Right Arrow key | Shift + Right Arrow key |
| Extend the selection of one character to the left | Shift + Left Arrow key | Shift + Left Arrow key |
| Extend the selection of one word to the right | Ctrl + Shift + Right Arrow key | Command + Shift + Right Arrow key |
| Extend the selection of one word to the left | Ctrl + Shift + Left Arrow key | Command + Shift + Left Arrow key |
| Extend selection to the beginning of a line | Shift + Home key | Shift + Home key |
| Extend selection to the end of a line | Shift + End key | Shift + End key |
| Extend selection one line up | Shift + Up Arrow key | Shift + Up Arrow key |
| Extend selection one line down | Shift + Down Arrow key | Shift + Down Arrow key |
| Extend selection one screen up | Shift + Page Up key | Shift + Page Up key |
| Extend selection one screen down | Shift + Page Down key | Shift + Page Down key |
| Extend selection to the beginning of the document | Ctrl + Shift + Home key | Command + Shift + Home key |
| Extend selection to the end of the document | Ctrl + Shift + End key | Command + Shift + End key |
| Extend selection to the beginning of the visible window | Ctrl + Alt + Shift + Page Up key | Command + Option + Shift + Page Up key |
| Extend selection to the end of the visible window | Ctrl + Alt + Shift + Page Down key | Command + Option + Shift + Page Down key |
| Delete one character to the right | Delete | Delete |
| Delete one character to the left | Backspace | Backspace |
| Delete one word to the right | Ctrl + Delete | Command + Delete |
| Delete one word to the left | Ctrl + Backspace | Command + Backspace |
| Turn to extend mode on | F8 | F8 |
| Reduce the size of a selection in extended mode | Shift + F8 | Shift + F8 |
| Select a vertical block of text in extend mode | Ctrl + Shift + F8 | Command + Shift + F8 |
| Turn to extend mode off | Esc | Esc |
Read More: What is the Ctrl S Keyboard Shortcut for?
Others Shortcuts
| Action | MS Word Shortcuts Windows | MS Word Shortcuts Mac |
|---|---|---|
| Merge a document | Alt + Shift + N | Option + Shift + N |
| Insert a merge field | Alt + Shift + F | Option + Shift + F |
| Edit a mail merge document | Alt + Shift + E | Option + Shift + E |
| Preview a mail merge | Alt + Shift + K | Option + Shift + K |
| Print the merged document | Alt + Shift + M | Option + Shift + M |
| Insert a comment | Ctrl + Alt + M | Command + Option + M |
| Choose the spelling command | F7 | F7 |
| Display the selection | Alt + F10 | Option + F10 |
| Turn change tracking on and off | Ctrl + Shift + E | Command + Shift + E |
| Open the word-counting dialogue box | Ctrl + Shift + G | Command + Shift + G |
It’s a myth that people have locked themselves into Microsoft Word for creating all documents. However, it is not true. There are alternatives to the costly application Microsoft Word. An Online Microsoft Word alternative is Google Docs. Here you will not only create the document but also share it easily with others. Have a look at the Google Docs Shortcut list. The Offline or downloadable Microsoft Word alternative is LibreOffice Writer. Sneak at the LibreOffice Writer Shortcuts NOW!
FAQs
What are some of the commonly used MS Word shortcut keys?
Some of the commonly used MS Word shortcut keys include Ctrl+C (copy), Ctrl+X (cut), Ctrl+V (paste), Ctrl+S (save), Ctrl+Z (undo), Ctrl+B (bold), Ctrl+I (italic), Ctrl+U (underline), Ctrl+A (select all), Ctrl+F (find), Ctrl+H (replace), Ctrl+N (new document), Ctrl+O (open document), Ctrl+P (print), and Ctrl+Q (paragraph formatting).
What is the use of Ctrl+A in ms word?
In Microsoft Word, pressing the keyboard shortcut Ctrl+A (or Command+A on a Mac) selects all of the text and objects in the current document or window. This is a quick way to select all of the content in a document so that you can perform various actions on it, such as copying, cutting, deleting, or formatting. Additionally, you can use Ctrl+A to select specific parts of a document, such as all of the text in a specific paragraph, by placing your cursor within that area before pressing the keyboard shortcut.
What is the use of Ctrl+H in MS Word?
In Microsoft Word, the keyboard shortcut Ctrl+H (or Command+H on a Mac) is used to open the Find and Replace dialog box. This feature allows you to search for specific words or phrases in your document and replace them with different text.
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