Being a one-stop solution for keeping all your notes organized you must know OneNote Shortcuts. Hence to increase efficiency, save time, improve productivity, and streamline your work, learning the OneNote shortcuts is a worthy as well as a savior.
Download OneNote Shortcuts PDF
Table of Contents
- 1 Download OneNote Shortcuts PDF
- 2 FAQs
- 2.1 What is Microsoft OneNote?
- 2.2 How much does Microsoft OneNote cost?
- 2.3 What platforms is OneNote available on?
- 2.4 How do I create a new notebook in OneNote?
- 2.5 Can I share my OneNote notebooks with others?
- 2.6 Can I use OneNote offline?
- 2.7 Can I import notes from other applications into OneNote?
- 2.8 Can I password-protect my OneNote notebooks?
Below is the list of OneNote Shortcuts including the usual as well as the essential ones. These shortcuts will walk you to get the job done. You don’t have to write the shortcuts; you can download the Microsoft OneNote Shortcuts list for Windows users in PDF form and use it for future use.
Most used OneNote Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Move to the beginning of the line | Home key |
| Move to the end of the line | End key |
| Move to the top of the current page | Ctrl + Home |
| Move to the bottom of the current page | Ctrl + End |
| Move one page up on the current page | Page Up key |
| Move one page down in a current page | Page Down key |
| Cut | Ctrl + X |
| Copy | Ctrl + C |
| Paste | Ctrl + V |
| Undo | Ctrl + Z |
| Redo the last action | Ctrl + Y |
| Move one word left | Ctrl + Left Arrow key |
| Move one word right | Ctrl + Right Arrow key |
| Move to the next paragraph | Ctrl + Down Arrow key |
| Move to the previous paragraph | Ctrl + Up Arrow key |
| Delete one word to the right of the cursor | Ctrl + Delete |
| Delete one word to the left of the cursor | Ctrl + Backspace |
| Select the beginning of the line | Shift + Home |
| Select the end of the line | Shift + End |
| Select all of the Line | Ctrl + A |
| Select current paragraph | Ctrl + Shift + – |
| Check to spell | F7 |
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Window Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Show or hide Ruler lines | Ctrl + Shift + R |
| Increase the width of the page tab | Ctrl + Shift + [ |
| Decrease the width of the page tab | Ctrl + Shift + ] |
| Show or hide section tab | Alt + F1 |
| Zoom in | Ctrl + Shift + Alt + + |
| Zoom out | Ctrl + Shift + Alt + – |
| Show or hide the Office ribbon | Ctrl + F1 |
| Turn the full-screen view on or off | F11 |
| Dock or Undock OneNote program window | Ctrl + Alt + D |
| Replicate OneNote window | Ctrl + M |
| Open a small OneNote window | Ctrl + Shift + M |
| Create a new side note | Win + N |
| Create a new page below the current page | Ctrl + Alt + N |
| Create a new subpage below the current page | Ctrl + Shift + Alt + N |
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Tag Notes Shortcuts
| Action | OneNote Shortcuts Windows |
|---|---|
| To-Do tag | Ctrl + 1 |
| Important tag | Ctrl + 2 |
| Question tag | Ctrl + 3 |
| Remember for later tag | Ctrl + 4 |
| Definition tag | Ctrl + 5 |
| Custom tag | Ctrl + 6 |
| Remove all note tags | Ctrl + 0 |
Add items Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Insert Current Date | Alt + Shift + D |
| Insert Current Time | Alt + Shift + T |
| Insert current date and time | Alt + Shift + F |
| Insert Picture from file | Alt + N than P |
| Insert picture from Scanner | Alt + N than S |
| Insert screen clipping | Win + S |
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Formatting Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Bold | Ctrl + B |
| Italic | Ctrl + I |
| Underline | Ctrl + U |
| Strikethrough | Ctrl + – |
| Subscript | Ctrl + = |
| Superscript | Ctrl + Shift + = |
| Increase the font size of selected text | Ctrl + Shift + > |
| Decrease the font size of selected text | Ctrl + Shift + < |
| Highlight selected text | Ctrl + Shift + H |
| Apply the Normal style | Ctrl + Shift + N |
| Apply bullet | Ctrl + . |
| Apply numbered list | Ctrl + / |
| Apply heading style 1…6 | Ctrl + Alt + 1…6 |
| Indent paragraph | Alt + Shift + Right Arrow key |
| Outdent paragraph | Alt + Shift + Left Arrow key |
| Align Right | Ctrl + R |
| Align Left | Ctrl + L |
| Select the Title of the page | Ctrl + Shift + T |
| Move the current line or selected lines up | Alt + Shift + Up Arrow key |
| Move the current line or selected lines down | Alt + Shift + Down Arrow key |
| Insert a line break | Shift + Enter |
| Insert a hyperlink | Ctrl + K |
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Manage Pages & Notebooks Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Create new section | Ctrl + T |
| Move or copy the current page | Ctrl + Alt + M |
| Go to the next page in the section | Ctrl + Page Down key |
| Go to the previous page in the section | Ctrl + Page Up key |
| Go to the next section | Ctrl + Tab |
| Go to the previous section | Ctrl + Shift + Tab |
| Go to the first page in the section | Alt + Home |
| Go to the last page in the section | Alt + End |
| Go back to the last page opened | Alt + Left Arrow key |
| Go back to the next page opened | Alt + Right Arrow key |
| Open notebook | Ctrl + O |
| Open a section | Ctrl + Alt + Shift + O |
| Select the current page tab | Ctrl + Shift + A |
Outlines Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Show Level 1…9 | Alt + Shift + 1…9 |
| Expand all levels | Alt + Shift + 0 |
| Increase indent by one level | Tab |
| Decrease indent by one level | Shift + Tab |
| Expand collapsed outline | Alt + Shift + [ |
| Collapse expanded outline | Alt + Shift + – |
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Outlook Integration Shortcuts
| Action | OneNote Shortcuts |
|---|---|
| Send selected pages in an Email | Ctrl + Shift + E |
| Create a Today Outlook task | Ctrl + Shift + 1 |
| Create a Tomorrow Outlook task | Ctrl + Shift + 2 |
| Create a Next Week Outlook task | Ctrl + Shift + 3 |
| Create a No Date Outlook task | Ctrl + Shift + 4 |
| Open the selected Outlook task | Ctrl + Shift + 5 |
| Mark the selected Outlook task as complete | Ctrl + Shift + K |
| Delete selected Outlook task | Ctrl + Shift + 9 |
| Sync changes in the currently shared notebook | Shift + F9 |
| Mark the current page as unread | Ctrl + Q |
Evernote is one such software just like OneNote that helps you to collect notes of all kinds into one notebook. The notes that are collected in OneNote can be of different kinds like webpage notes, clippings, photos, videos, audio recordings, scribbles, and much more. Have a look at Evernote Shortcuts as well.
FAQs
What is Microsoft OneNote?
Microsoft OneNote is a digital note-taking and organizational tool that allows users to capture and organize notes, ideas, and information in a variety of formats, such as text, images, audio recordings, and more.
How much does Microsoft OneNote cost?
Microsoft OneNote is free to use for personal and educational purposes and is included as part of the Microsoft Office suite of applications. For businesses and enterprise users, OneNote is available as part of Microsoft 365 subscriptions.
What platforms is OneNote available on?
OneNote is available on a variety of platforms, including Windows, Mac, iOS, Android, and web browsers.
How do I create a new notebook in OneNote?
To create a new notebook in OneNote, click on the File tab and select New. Then, choose a location for your notebook (such as your OneDrive or computer), give it a name, and click Create.
Yes, OneNote allows you to share notebooks with others by giving them permission to view or edit the notebook. You can share notebooks via email, by creating a link, or by sharing through a cloud service like OneDrive.
Can I use OneNote offline?
Yes, OneNote allows you to work offline and sync your changes once you are back online.
Can I import notes from other applications into OneNote?
Yes, OneNote allows you to import notes from a variety of applications, including Evernote, Microsoft Word, and Microsoft Excel.
Can I password-protect my OneNote notebooks?
Yes, OneNote allows you to password-protect individual sections of a notebook, allowing you to keep sensitive information secure.
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