Download PowerPoint Shortcuts PDF
Table of Contents
- 1 Download PowerPoint Shortcuts PDF
- 2 FAQs
- 3 How do I view a list of all PowerPoint shortcuts?
- 4 Can I create my own custom shortcuts in PowerPoint?
- 5 Can I use the same shortcut keys in both Windows and Mac versions of PowerPoint?
- 6 Is it possible to use shortcut keys while in Slide Show view?
- 7 Can I use shortcut keys to create or modify objects in my slides?
Learn PowerPoint Shortcuts for Windows
Most used PowerPoint Shortcuts
| Action | PowerPoint Shortcuts |
|---|---|
| New presentation | Ctrl + N |
| New Slide | Ctrl + M |
| Open existing presentation | Ctrl + O |
| Save Presentation | Ctrl + S |
| Copy Text and Image | Ctrl + C |
| Paste Text and Image | Ctrl + V |
| Cut text and Image | Ctrl + X |
| Undo changes in the presentation | Ctrl + Z |
| Redo operation | Ctrl + Y |
| Copy formatting of selecting a shape | Ctrl + Shift + C |
| Paste formatting only to another shape | Alt + Shift + V |
| Select all | Ctrl + A |
| Print Presentation | Ctrl + P |
| Rename the file | F2 |
| Slideshow of presentation | F5 |
| Exit | Alt + F4 |
| Zoom | Alt + W |
| Group items | Ctrl + G |
| Ungroup items | Ctrl + Shift + G |
Edit Text Shortcuts
| Action | PowerPoint Shortcuts |
|---|---|
| Right Align selected Text | Ctrl + R |
| Left Align selected Text | Ctrl + L |
| Align center selected phrase | Ctrl + E |
| Justify selected phrase | Ctrl + J |
| Bold text | Ctrl + B |
| Underline text | Ctrl + U |
| Italic text | Ctrl + I |
| Remove one character from one side | Delete |
| Insert Hyperlink | Ctrl + K |
| Find particular text | Ctrl + F |
| Replace particular text | Ctrl + H |
| Normal and Plain Text | Ctrl + Shift + Z |
| Toggle cases | Shift + F3 |
| Spelling checker | F7 |
| Change font style | Ctrl + Shift + F |
| Increase font style | Ctrl + Shift + > |
| Decrease font style | Ctrl + Shift + < |
| Superscript | Alt + Ctrl + Shift + > |
| Subscript | Alt + Ctrl + Shift + < |
| Create a copy of the selected text | Ctrl + Drag |
| Delete word from left | Ctrl + Backspace |
| Delete word from Right | Ctrl + Delete |
| Duplicate Slide | Ctrl + D |
| Change font size | Alt + H, F, S |
| Open font dialog box | Ctrl + T |
| Change cases | Shift + F3 |
| Insert Comment | Ctrl + N |
| Replay to Comment | Ctrl + R |
Tab Selection Shortcuts
| Action | PowerPoint Shortcuts |
|---|---|
| Home Tab | Alt + H |
| File Tab | Alt + F |
| Insert Tab | Alt + N |
| Transition Tab | Alt + T |
| Animation Tab | Alt + A |
| Slideshow Tab | Alt + S |
| Review Tab | Alt + R |
| Design Tab | Alt + G |
| To search item | Alt + Q |
| View Tab | Alt + W |
| Action | PowerPoint Shortcut keys |
|---|---|
| Move operations | Arrow keys |
| End of line | End |
| Starting of line | Home |
| A phrase or paragraph up | Ctrl + Up Arrow key |
| A phrase or paragraph down | Ctrl + Down Arrow key |
| End of text block | Ctrl + End |
| Beginning of text block | Ctrl + Home |
| To the next object | Shift + Tab |
| To the previous object | Tab |
| Next slide | Page Down key |
| Previous slide | Page Up key |
| Focus to a different pane | F6 |
| Collapse and expand the ribbon | Ctrl + F1 |
| Move anticlockwise among pane | Shift + F6 |
| Switch the thumbnail view pane | Ctrl + Shift + Tab |
Outlining Views Shortcuts
| Action | PowerPoint Shortcuts |
|---|---|
| Highlight and Promote the paragraph | Alt + Shift + Left Arrow key |
| Highlight and Demote the paragraph | Alt + Shift + Right Arrow key |
| Move up paragraph | Alt + Shift + Up Arrow key |
| Move down paragraph | Alt + Shift + Down Arrow key |
| Show all texts | Alt + Shift + A |
| Collapse text under the heading | Alt + Shift + – |
| Expand text | Alt + Shift + + |
| Collapse titles | Alt + Shift + 1 |
| Move from title to text | Ctrl + Enter |
| Select Word | Double Click |
| Select Paragraph | Triple Click |
Presentation Windows Shortcuts
| Action | PowerPoint Shortcuts |
|---|---|
| Next window | Ctrl + F6 |
| Previous window | Ctrl + Shift + F6 |
| Maximize window | Alt + F10 |
| Unmaximize window | Alt + F5 |
| Restore the window to the previous size | Ctrl + F5 |
| Slideshow | F5 |
| Display context menu | Shift + F10 |
| Go to Slide number | Slide Number + Enter |
FAQs
How do I view a list of all PowerPoint shortcuts?
In PowerPoint, you can view a list of all shortcuts by going to File > Options > Shortcut keys.
Can I create my own custom shortcuts in PowerPoint?
Yes, you can create your own custom shortcuts in PowerPoint by going to File > Options > Customize ribbon and then selecting the Keyboard shortcuts button at the bottom of the window. From there, you can choose a command from the Categories list and then assign a shortcut key to it.
Can I use the same shortcut keys in both Windows and Mac versions of PowerPoint?
Some shortcut keys are the same in both Windows and Mac versions of PowerPoint, such as Ctrl + C (copy) and Ctrl + V (paste). However, some shortcuts are specific to either the Windows or Mac version, so it's a good idea to familiarize yourself with the shortcuts for both platforms.
Is it possible to use shortcut keys while in Slide Show view?
Yes, you can use shortcut keys while in Slide Show view in PowerPoint. However, some shortcuts may not work while in slide show view, so it's a good idea to test out any shortcuts you plan to use beforehand.
Can I use shortcut keys to create or modify objects in my slides?
Yes, you can use shortcut keys to create and modify objects in your slides, such as adding a new slide or inserting a table. For example, you can use the Ctrl + M shortcut to insert a new slide or the Ctrl + T shortcut to insert a table.
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