130 MS Word Shortcut keys

In today’s world, increasing productivity often means invoking commands with a few keyboard shortcuts. MS Word has compiled a list of shortcut keys to help you perform various tasks without reaching for the mouse, thus enhancing your workflow. Attractiveness and effectiveness are two crucial factors to consider while working on documents.

MS Word Shortcut Keys have aided almost all of us in tasks such as creating assignments, drafting articles, crafting resumes, and much more. Let’s explore the plethora of MS Word Shortcut keys for various scenarios. They will undoubtedly save you time and effort to a great extent. Download the MS Word Shortcut keys list in PDF format.

Most Used MS Word Shortcut keys

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Copy text or objectCtrl + CCommand + C
Paste selected text or objectCtrl + VCommand + V
Cut text or objectCtrl + XCommand + X
Undo the last actionCtrl + ZCommand + Z
Redo the last actionCtrl + YCommand + Y
Copy text formatCtrl + Shift + CCommand + Shift + C
Paste text formatCtrl + Shift + VCommand + Shift + V
Paste and keep source formattingCtrl + V, then Ctrl, then KCommand + V, then Command, then K
Paste and keep text onlyCtrl + V, then Ctrl, then TCommand + V, then Command, then T
Create a new documentCtrl + NCommand + N
Open DocumentCtrl + OCommand + O
Open recent fileAlt then F, ROption then F, R
Close documentCtrl + WCommand + W
Save documentCtrl + SCommand + S
Save document asF12F12
Print documentCtrl + PCommand + P
Show or Hide the RibbonCtrl + F1Command + F1

Text Formatting Shortcuts

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Copy formattingCtrl + Shift + CCommand + Shift + C
Paste FormattingCtrl + Shift + VCommand + Shift + V
Increase font size by one valueCtrl + Shift + >Command + Shift + >
Decrease font size by one valueCtrl + Shift + <Command + Shift + <
Change between all caseShift + F3Shift + F3
Apply and Remove subscriptCtrl + =Command + =
Apply and Remove SuperscriptCtrl + Shift + =Command + Shift + =
Apply and Remove the BoldCtrl + BCommand + B
Apply and Remove ItalicCtrl + ICommand + I
Apply and Remove UnderlineCtrl + UCommand + U
Apply and Remove double-underlineCtrl + Shift + DCommand + Shift + D
Apply and Remove words underliningCtrl + Shift + WCommand + Shift + W
Apply and Remove Big CapitalsCtrl + Shift + ACommand + Shift + A
Apply and Remove Small CapitalsCtrl + Shift + KCommand + Shift + K
Apply strike-through formattingAlt + H, then 4Option + H, then 4
Apply and Remove Highlight text featureAlt + Ctrl + HOption + Command + H
Reveal FormattingShift + F1Shift + F1
Open the Font dialogue boxCtrl + DCommand + D

Paragraph Formatting Shortcuts

ActionWord Shortcuts WindowsWord Shortcuts Mac
Right align paragraphCtrl + RCommand + R
Left align paragraphCtrl + LCommand + L
Center align paragraphCtrl + ECommand + E
Justify align paragraphCtrl + JCommand + J
Set line spacing to single-spaceCtrl + 1Command + 1
Set line spacing to double-spaceCtrl + 2Command + 2
Set line spacing to 1.5Ctrl + 5Command + 5
Apply Heading 1 styleCtrl + Alt + 1Command + Option + 1
Apply Heading 2 styleCtrl + Alt + 2Command + Option + 2
Apply Heading 3 styleCtrl + Alt + 3Command + Option + 3
Apply Normal StyleCtrl + Shift + NCommand + Shift + N
Open the apply styles task paneCtrl + Shift + SCommand + Shift + S
Open or Close styles task paneCtrl + Alt + Shift + SCommand + Option + Shift + S

Find & Replace Shortcuts

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Open Search menuCtrl + FCommand + F
Open find and replace windowCtrl + HCommand + H
Closed Find and Replace windowEscEsc
Repeat the last find after closing the windowShift + F4Shift + F4

Insert special characters Shortcuts

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Insert Copyright symbolAlt + Ctrl + COption + Command + C
Insert Trademark symbolAlt + Ctrl + TOption + Command + T
Insert Registered Trademark symbolAlt + Ctrl + ROption + Command + R
Insert Euro currency symbolAlt + Ctrl + EOption + Command + E
Insert horizontal ellipsisAlt + Ctrl + .Option + Command + .
Insert Em dashAlt + Ctrl + –Option + Command + –
Insert FootnoteAlt + Ctrl + FOption + Command + F
Insert an EndnoteAlt + Ctrl + DOption + Command + D
Insert Citation MarkAlt + Shift + IOption + Shift + I
Insert Index MarkAlt + Shift + XOption + Shift + X
Insert Page BreakCtrl + EnterCommand + Return
Insert column breakCtrl + Shift + EnterCommand + Shift + Return
Insert Non-breaking spaceCtrl + Shift + SpacebarCommand + Shift + Spacebar
Insert Non-Breaking HyphenCtrl + Shift + –Command + Shift + –
Insert HyphenCtrl + –Command + –
Insert SymbolAlt, N, UOption, N, U
Insert a HyperlinkCtrl + KCommand + K
Insert Paragraph BreakEnterReturn
Insert line break without breaking the paragraphShift + EnterShift + Return
Insert Current DateAlt + Shift + DOption + Shift + D
Insert Page numberAlt + Shift + POption + Shift + P
Insert Current TimeAlt + Shift + TOption + Shift + T
Insert Table of ContentAlt + Shift + OOption + Shift + O

Navigation Shortcuts

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Jump one character to the rightRight Arrow keyRight Arrow key
Jump one character to the leftLeft Arrow keyLeft Arrow key
Jump one word to the rightCtrl + Right Arrow keyCommand + Right Arrow key
Jump one word to the leftCtrl + Left Arrow keyCommand + Left Arrow key
Jump one line upUp Arrow keyUp Arrow key
Jump one line downDown Arrow keyDown Arrow key
Jump one paragraph upCtrl + Up Arrow keyCommand + Up Arrow key
Jump one paragraph downCtrl + Down Arrow keyCommand + Down Arrow key
Jump to the beginning of a lineHome keyHome key
Jump to the end of a lineEnd keyEnd key
Jump one screen upPage Up keyPage Up key
Jump one screen downPage Down keyPage Down key
Move to the beginning of the previous pageCtrl + Page Up keyCommand + Page Up key
Move to the beginning of the next pageCtrl + Page Down keyCommand + Page Down key
Jump to the bottom of the visible windowCtrl + Alt + Page Up keyCommand + Option + Page Up key
Jump to the top of the visible windowCtrl + Alt + Page Down keyCommand + Option + Page Down key
Jump to the start of the documentCtrl + Home keyCommand + Home key
Jump to the end of the documentCtrl + End keyCommand + End key
Go to a page, bookmark, comment, etc.Ctrl + G or F5Command + G or F5
Go to the last change or revisionShift + F5Shift + F5
Set and edit bookmarksCtrl + Shift + F5Command + Shift + F5
Go back to the previously edited location in a documentCtrl + Alt + ZCommand + Option + Z

Extend Selection Shortcuts

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Select entire documentCtrl + ACommand + A
Extend the selection of one character to the rightShift + Right Arrow keyShift + Right Arrow key
Extend the selection of one character to the leftShift + Left Arrow keyShift + Left Arrow key
Extend the selection of one word to the rightCtrl + Shift + Right Arrow keyCommand + Shift + Right Arrow key
Extend the selection of one word to the leftCtrl + Shift + Left Arrow keyCommand + Shift + Left Arrow key
Extend selection to the beginning of a lineShift + Home keyShift + Home key
Extend selection to the end of a lineShift + End keyShift + End key
Extend selection one line-upShift + Up Arrow keyShift + Up Arrow key
Extend selection one line downShift + Down Arrow keyShift + Down Arrow key
Extend selection one screen upShift + Page Up keyShift + Page Up key
Extend selection one screen downShift + Page Down keyShift + Page Down key
Extend selection to the beginning of the documentCtrl + Shift + Home keyCommand + Shift + Home key
Extend selection to the end of the documentCtrl + Shift + End keyCommand + Shift + End key
Extend selection to the beginning of the visible windowCtrl + Alt + Shift + Page Up keyCommand + Option + Shift + Page Up key
Extend selection to the end of the visible windowCtrl + Alt + Shift + Page Down keyCommand + Option + Shift + Page Down key
Delete one character to the rightDeleteDelete
Delete one character to the leftBackspaceBackspace
Delete one word to the rightCtrl + DeleteCommand + Delete
Delete one word to the leftCtrl + BackspaceCommand + Backspace
Turn to extend mode onF8F8
Reduce the size of a selection in extended modeShift + F8Shift + F8
Select a vertical block of text in extend modeCtrl + Shift + F8Command + Shift + F8
Turn to extend mode offEscEsc

Others Shortcuts

ActionMS Word Shortcuts WindowsMS Word Shortcuts Mac
Merge a documentAlt + Shift + NOption + Shift + N
Insert a merge fieldAlt + Shift + FOption + Shift + F
Edit a mail merge documentAlt + Shift + EOption + Shift + E
Preview a mail mergeAlt + Shift + KOption + Shift + K
Print the merged documentAlt + Shift + MOption + Shift + M
Insert a commentCtrl + Alt + MCommand + Option + M
Choose the spelling commandF7F7
Display the selectionAlt + F10Option + F10
Turn change tracking on and offCtrl + Shift + ECommand + Shift + E
Open the word-counting dialogue boxCtrl + Shift + GCommand + Shift + G

It’s a myth that people have locked themselves into Microsoft Word for creating all documents; however, this is not true. There are alternatives to the costly application Microsoft Word. An online alternative is Google Docs, where you can not only create documents but also easily share them with others.

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