In today’s world, increasing productivity often means invoking commands with a few keyboard shortcuts. MS Word has compiled a list of shortcut keys to help you perform various tasks without reaching for the mouse, thus enhancing your workflow. Attractiveness and effectiveness are two crucial factors to consider while working on documents.
MS Word Shortcut Keys have aided almost all of us in tasks such as creating assignments, drafting articles, crafting resumes, and much more. Let’s explore the plethora of MS Word Shortcut keys for various scenarios. They will undoubtedly save you time and effort to a great extent. Download the MS Word Shortcut keys list in PDF format.
Most Used MS Word Shortcut keys
Action
MS Word Shortcuts Windows
MS Word Shortcuts Mac
Copy text or object
Ctrl + C
Command + C
Paste selected text or object
Ctrl + V
Command + V
Cut text or object
Ctrl + X
Command + X
Undo the last action
Ctrl + Z
Command + Z
Redo the last action
Ctrl + Y
Command + Y
Copy text format
Ctrl + Shift + C
Command + Shift + C
Paste text format
Ctrl + Shift + V
Command + Shift + V
Paste and keep source formatting
Ctrl + V, then Ctrl, then K
Command + V, then Command, then K
Paste and keep text only
Ctrl + V, then Ctrl, then T
Command + V, then Command, then T
Create a new document
Ctrl + N
Command + N
Open Document
Ctrl + O
Command + O
Open recent file
Alt then F, R
Option then F, R
Close document
Ctrl + W
Command + W
Save document
Ctrl + S
Command + S
Save document as
F12
F12
Print document
Ctrl + P
Command + P
Show or Hide the Ribbon
Ctrl + F1
Command + F1
Text Formatting Shortcuts
Action
MS Word Shortcuts Windows
MS Word Shortcuts Mac
Copy formatting
Ctrl + Shift + C
Command + Shift + C
Paste Formatting
Ctrl + Shift + V
Command + Shift + V
Increase font size by one value
Ctrl + Shift + >
Command + Shift + >
Decrease font size by one value
Ctrl + Shift + <
Command + Shift + <
Change between all case
Shift + F3
Shift + F3
Apply and Remove subscript
Ctrl + =
Command + =
Apply and Remove Superscript
Ctrl + Shift + =
Command + Shift + =
Apply and Remove the Bold
Ctrl + B
Command + B
Apply and Remove Italic
Ctrl + I
Command + I
Apply and Remove Underline
Ctrl + U
Command + U
Apply and Remove double-underline
Ctrl + Shift + D
Command + Shift + D
Apply and Remove words underlining
Ctrl + Shift + W
Command + Shift + W
Apply and Remove Big Capitals
Ctrl + Shift + A
Command + Shift + A
Apply and Remove Small Capitals
Ctrl + Shift + K
Command + Shift + K
Apply strike-through formatting
Alt + H, then 4
Option + H, then 4
Apply and Remove Highlight text feature
Alt + Ctrl + H
Option + Command + H
Reveal Formatting
Shift + F1
Shift + F1
Open the Font dialogue box
Ctrl + D
Command + D
Paragraph Formatting Shortcuts
Action
Word Shortcuts Windows
Word Shortcuts Mac
Right align paragraph
Ctrl + R
Command + R
Left align paragraph
Ctrl + L
Command + L
Center align paragraph
Ctrl + E
Command + E
Justify align paragraph
Ctrl + J
Command + J
Set line spacing to single-space
Ctrl + 1
Command + 1
Set line spacing to double-space
Ctrl + 2
Command + 2
Set line spacing to 1.5
Ctrl + 5
Command + 5
Apply Heading 1 style
Ctrl + Alt + 1
Command + Option + 1
Apply Heading 2 style
Ctrl + Alt + 2
Command + Option + 2
Apply Heading 3 style
Ctrl + Alt + 3
Command + Option + 3
Apply Normal Style
Ctrl + Shift + N
Command + Shift + N
Open the apply styles task pane
Ctrl + Shift + S
Command + Shift + S
Open or Close styles task pane
Ctrl + Alt + Shift + S
Command + Option + Shift + S
Find & Replace Shortcuts
Action
MS Word Shortcuts Windows
MS Word Shortcuts Mac
Open Search menu
Ctrl + F
Command + F
Open find and replace window
Ctrl + H
Command + H
Closed Find and Replace window
Esc
Esc
Repeat the last find after closing the window
Shift + F4
Shift + F4
Insert special characters Shortcuts
Action
MS Word Shortcuts Windows
MS Word Shortcuts Mac
Insert Copyright symbol
Alt + Ctrl + C
Option + Command + C
Insert Trademark symbol
Alt + Ctrl + T
Option + Command + T
Insert Registered Trademark symbol
Alt + Ctrl + R
Option + Command + R
Insert Euro currency symbol
Alt + Ctrl + E
Option + Command + E
Insert horizontal ellipsis
Alt + Ctrl + .
Option + Command + .
Insert Em dash
Alt + Ctrl + –
Option + Command + –
Insert Footnote
Alt + Ctrl + F
Option + Command + F
Insert an Endnote
Alt + Ctrl + D
Option + Command + D
Insert Citation Mark
Alt + Shift + I
Option + Shift + I
Insert Index Mark
Alt + Shift + X
Option + Shift + X
Insert Page Break
Ctrl + Enter
Command + Return
Insert column break
Ctrl + Shift + Enter
Command + Shift + Return
Insert Non-breaking space
Ctrl + Shift + Spacebar
Command + Shift + Spacebar
Insert Non-Breaking Hyphen
Ctrl + Shift + –
Command + Shift + –
Insert Hyphen
Ctrl + –
Command + –
Insert Symbol
Alt, N, U
Option, N, U
Insert a Hyperlink
Ctrl + K
Command + K
Insert Paragraph Break
Enter
Return
Insert line break without breaking the paragraph
Shift + Enter
Shift + Return
Insert Current Date
Alt + Shift + D
Option + Shift + D
Insert Page number
Alt + Shift + P
Option + Shift + P
Insert Current Time
Alt + Shift + T
Option + Shift + T
Insert Table of Content
Alt + Shift + O
Option + Shift + O
Navigation Shortcuts
Action
MS Word Shortcuts Windows
MS Word Shortcuts Mac
Jump one character to the right
Right Arrow key
Right Arrow key
Jump one character to the left
Left Arrow key
Left Arrow key
Jump one word to the right
Ctrl + Right Arrow key
Command + Right Arrow key
Jump one word to the left
Ctrl + Left Arrow key
Command + Left Arrow key
Jump one line up
Up Arrow key
Up Arrow key
Jump one line down
Down Arrow key
Down Arrow key
Jump one paragraph up
Ctrl + Up Arrow key
Command + Up Arrow key
Jump one paragraph down
Ctrl + Down Arrow key
Command + Down Arrow key
Jump to the beginning of a line
Home key
Home key
Jump to the end of a line
End key
End key
Jump one screen up
Page Up key
Page Up key
Jump one screen down
Page Down key
Page Down key
Move to the beginning of the previous page
Ctrl + Page Up key
Command + Page Up key
Move to the beginning of the next page
Ctrl + Page Down key
Command + Page Down key
Jump to the bottom of the visible window
Ctrl + Alt + Page Up key
Command + Option + Page Up key
Jump to the top of the visible window
Ctrl + Alt + Page Down key
Command + Option + Page Down key
Jump to the start of the document
Ctrl + Home key
Command + Home key
Jump to the end of the document
Ctrl + End key
Command + End key
Go to a page, bookmark, comment, etc.
Ctrl + G or F5
Command + G or F5
Go to the last change or revision
Shift + F5
Shift + F5
Set and edit bookmarks
Ctrl + Shift + F5
Command + Shift + F5
Go back to the previously edited location in a document
Ctrl + Alt + Z
Command + Option + Z
Extend Selection Shortcuts
Action
MS Word Shortcuts Windows
MS Word Shortcuts Mac
Select entire document
Ctrl + A
Command + A
Extend the selection of one character to the right
Shift + Right Arrow key
Shift + Right Arrow key
Extend the selection of one character to the left
Shift + Left Arrow key
Shift + Left Arrow key
Extend the selection of one word to the right
Ctrl + Shift + Right Arrow key
Command + Shift + Right Arrow key
Extend the selection of one word to the left
Ctrl + Shift + Left Arrow key
Command + Shift + Left Arrow key
Extend selection to the beginning of a line
Shift + Home key
Shift + Home key
Extend selection to the end of a line
Shift + End key
Shift + End key
Extend selection one line-up
Shift + Up Arrow key
Shift + Up Arrow key
Extend selection one line down
Shift + Down Arrow key
Shift + Down Arrow key
Extend selection one screen up
Shift + Page Up key
Shift + Page Up key
Extend selection one screen down
Shift + Page Down key
Shift + Page Down key
Extend selection to the beginning of the document
Ctrl + Shift + Home key
Command + Shift + Home key
Extend selection to the end of the document
Ctrl + Shift + End key
Command + Shift + End key
Extend selection to the beginning of the visible window
It’s a myth that people have locked themselves into Microsoft Word for creating all documents; however, this is not true. There are alternatives to the costly application Microsoft Word. An online alternative is Google Docs, where you can not only create documents but also easily share them with others.
