Microsoft Dynamics GP Keyboard Shortcuts: Complete List
Microsoft Dynamics GP keyboard shortcuts are key combinations that let you navigate windows, enter transactions, and run reports without reaching for the mouse. Because GP follows standard Microsoft Windows conventions, many familiar shortcuts (copy, paste, close) work exactly as you expect, while a smaller set of GP-specific keys like Ctrl+L for lookups and the Alt-menu accelerators are unique to the application. This guide lists every shortcut worth knowing, explains the concepts behind them, and shows you how to create your own.
What Are Dynamics GP Shortcuts?
Dynamics GP shortcuts are keyboard combinations that trigger an action without the mouse. They come in three flavors:
- Standard Windows shortcuts: Ctrl+C, Ctrl+V, and similar keys behave in GP exactly as they do in any Windows program, because GP is built on standard Windows behavior.
- Accelerator keys: the underlined letter on a button or menu. Holding Alt and pressing that letter is the same as clicking the button with your mouse. For example, if the “D” in a Delete button is underlined, Alt+D deletes.
- Menu accelerator keys: the key combination listed to the right of a menu item (for example, Ctrl+L for a lookup). These work even when the menu isn’t open.
Understanding which type you’re using matters, because accelerator keys change depending on which window and button you’re looking at, while standard and menu shortcuts are consistent across GP.
Most-Used Dynamics GP Shortcuts
| Action | Shortcut |
|---|---|
| Copy | Ctrl + C |
| Paste | Ctrl + V |
| Cut | Ctrl + X |
| Select all (within a field) | Ctrl + A |
| Ctrl + P | |
| Open lookup window for the active field | Ctrl + L |
| Close the active window | Ctrl + F4 |
| Switch to the next open GP window | Ctrl + F6 |
| Exit Dynamics GP | Alt + F4 |
| Activate the control (system) menu | Alt + Spacebar |
| Cancel / back out of a menu selection | Esc |
Accelerator Keys (Alt + Underlined Letter)
This is the most overlooked productivity feature in GP. Every button and menu shows one underlined letter. Hold Alt and press it to “click” without the mouse.
- Look at any GP window the underlined letters on Save, Delete, Post, Distributions, etc. are all accelerator keys.
- Example: in the General Ledger Transaction Entry window, if A is underlined on Save, Alt + A saves the record; if t is underlined on Post, Alt + t posts.
- Because the underlined letter differs from window to window, the rule to memorize is the pattern (Alt + underlined letter), not a fixed key.
Once this clicks, you can complete an entire data-entry workflow open lookup, fill fields, save, post without touching the mouse.
Menu Navigation Shortcuts
| Action | Shortcut |
|---|---|
| Open the Microsoft Dynamics GP menu | Alt + M |
| Activate the Transactions menu | Alt + A |
| Activate the Reports menu | Alt + R |
| Activate the Inquiry menu | Alt + I |
| Activate the Cards menu | Alt + C |
| Activate the Help menu | Alt + H |
| Activate the File menu | Alt + F |
| Move between menus | Left / Right Arrow |
| Highlight a menu option | Up / Down Arrow |
| Select the highlighted option | Enter |
After activating a menu with Alt, use the arrow keys to highlight an option and press Enter to choose it.
Lookup & Field Navigation
| Action | Shortcut |
|---|---|
| Move to the next field | Tab |
| Move to the previous field | Shift + Tab |
| Activate the default button | Enter |
| Activate the default button (alternative) | Shift + Enter |
| Open the lookup window for the active field | Ctrl + L |
| Mark / unmark a checkbox | Spacebar |
| Move within a radio-button or list series | Arrow keys |
| Move insertion point to start of line | Ctrl + Left Arrow |
| Move insertion point to end of line | Ctrl + Right Arrow |
The default button is the button GP will trigger if you press Enter it’s drawn with a heavier black outline and updates as you navigate. When you’re in data-entry fields, Enter triggers the window’s main action (usually Save). If you Tab onto a button, that button temporarily becomes the default.
The Tab sequence moves through a window predictably: data-entry fields first (left to right, top to bottom), then body buttons, then control-area buttons. Knowing this lets you anticipate where the cursor lands.
Window-Specific Shortcuts
| Window / Context | Action | Shortcut |
|---|---|---|
| Assembly Entry | Increase level | Ctrl + I |
| Assembly Entry | Decrease level | Ctrl + D |
| Payables / Purchasing entry windows | Create temporary vendor | Ctrl + T |
| Purchasing & receiving windows | Display vendor item detail | Ctrl + D |
| Purchase Order / Invoice entry | Open item detail | Ctrl + E |
| Purchasing Invoice Entry | Match shipments to invoice | Ctrl + M |
| Sales Transaction Entry | Open item detail | Ctrl + E |
| Sales Transaction Entry | Quick print | Ctrl + Q |
| Vendor Account Maintenance | Open additional vendor accounts | Ctrl + E |
Currency Display Shortcuts
| Action | Shortcut |
|---|---|
| View functional currency | Ctrl + U |
| View originating currency | Ctrl + O |
| View reporting currency | Ctrl + R |
| Account alias | Ctrl + Q |
| Analysis | Ctrl + Y |
How to Create Your Own Shortcuts in GP
Beyond keyboard keys, GP lets you build shortcut links to the windows and reports you open most, stored in the Navigation Pane.
- Open the Home page so the Navigation Pane is visible. If it isn’t showing, choose the Layout menu and select Navigation Pane.
- Right-click anywhere in the shortcut list and choose Add.
- Select Add Window to link a GP window (or Add SmartList to link a SmartList favorite).
- In the Add Window Shortcut window, choose the series and window, then enter a name (up to 79 characters).
- To organize them, right-click and choose Add > Folder, name it, and drag shortcuts inside.
Dynamics GP Shortcuts PDF
Want a printable one-page reference? Download the Dynamics GP Shortcuts PDF cheat sheet.
Frequently Asked Questions
What is an accelerator key in Dynamics GP?
An accelerator key is the underlined letter shown on a button or menu. Holding Alt and pressing that letter performs the same action as clicking the button. Because the underlined letter changes from window to window, you memorize the pattern (Alt + underlined letter) rather than a fixed key.
How do I open a lookup window in Dynamics GP?
Place your cursor in any field that shows a lookup icon and press Ctrl + L. The lookup window for that field opens immediately.
How do I close a window in Dynamics GP?
Press Ctrl + F4 to close the active window. To exit the entire GP application, press Alt + F4.
Do standard Windows shortcuts work in Dynamics GP?
Yes. GP is built on standard Windows behavior, so Ctrl+C (copy), Ctrl+V (paste), Ctrl+P (print), Tab, and Enter all work as they do in other Microsoft programs.
How do I create a custom shortcut in Dynamics GP?
Right-click in the Navigation Pane shortcut list, choose Add > Add Window (or Add SmartList), pick the window, and name it. Drag shortcuts into the Startup folder to launch them automatically at login.
Why doesn’t a Ctrl shortcut do the same thing in two different windows?
Some Ctrl combinations are mapped per window. For example, Ctrl+D decreases the level in Assembly Entry but displays vendor item detail in purchasing windows. Check the underlined accelerator or on-screen hint in the specific window you’re using.
Do these shortcuts work in the GP Web Client?
Most standard and menu shortcuts carry over, but browser-based behavior can intercept certain key combinations. Behavior varies by GP version and browser, so test the specific keys you rely on.
Final thoughts
Mastering Dynamics GP shortcuts comes down to one habit: practice. The first few days of keyboard-only navigation feel awkward the same way using a mouse felt awkward the very first time but within a week, opening a lookup with Ctrl+L, saving with an Alt accelerator, and tabbing through fields becomes muscle memory. Start with the most-used keys above, add the accelerator-key pattern next, and build your own Navigation Pane shortcuts for the windows you open daily.
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